How Organic India leveraged TraceX’s Traceability solutions to deliver Healthy Organic products

Trace- Gro – Pre-Harvest Solutions 

Farm Management 

Farmers are onboarded into the system and their details are entered and profiles created with Unique IDs. The farms are geo-mapped with latitude and longitude details, plot area and area under cultivation. 

Crop Management 

The various crops are configured in the system along with season and cropping details. Tulasi has 3 varieties which are captured. The sown area, the estimated and actual yields are captured. 

Seed Distribution 

Organic India utilizes the application to digitally record and document the distribution of seeds, cuttings, roots, tarpaulin sheets, and HDPE bags to farmers, ensuring transparency, accountability, and efficient management of agricultural inputs and resources. 

Nursery Management 

In nursery management, farmers receive seeds from the Organic India team and sow them in designated nursery areas within the main field. Here, the plants are nurtured under optimal conditions to facilitate germination and early growth. Farmers carefully monitor factors such as water, sunlight, and soil nutrients to ensure the healthy development of seedlings. Once the seedlings reach a suitable stage of growth, they are transplanted from the nursery into the main plot for further cultivation. This process allows farmers to establish strong and healthy plants, setting the stage for successful crop growth in the main field. 

Package of Practices 

Once the transplantation is done, the various package of practices for each crop is configured along with the schedules and alerts. 

Generation of Approved Farmer List (AFL) 

To facilitate efficient reporting and data management, Organic India utilizes the application. Through the app, field teams can easily input field activity data and update the AFL list in real time. Once the AFL list is populated with relevant information, Organic India can download comprehensive reports directly from the application. These reports provide valuable insights into field activities, farmer details, and estimated yield, enabling them to make informed decisions and monitor the progress of agricultural operations effectively. 

Quality Processes 

After harvest, farmers engage in field-level processing directly on the farm. This process typically involves three main steps: cleaning, drying, and packing the produce. Farmers take responsibility for cleaning, drying, and packing the harvested crops, ensuring that the produce is ready for further distribution or sale. 

Procurement  

During the procurement process, farmers bring their produce to the designated procurement center along with a copy of their token. Upon arrival, the entry of the farmer’s ID and token is manually verified to ensure accuracy and authenticity. Subsequently, the quality of the produce undergoes thorough inspection by a quality controller. If the quality fails to meet the set standards, the lot is returned to the farmer. However, if the quality meets the required criteria, the produce is graded accordingly (A, B, C) to categorize its quality level. This meticulous process ensures that only high-quality produce is accepted and processed further, maintaining the standards set by Organic India. 

Integration with Weighing scale 

This feature allows users to weigh the harvested quantity or sales quantity directly on a weighing machine, with the weight automatically reflected in the mobile application. The integration of weighing machines reduces manual entry errors and ensures precise calculation of the weight of produce or products. It enhances efficiency and accuracy in recording quantities during harvesting or sales activities.  

Procurement and GRN 

Organic India utilizes SAP software for various procurement and payment processes, including generating procurement order IDs, Goods Receipt Note (GRN) receipts, and managing farmer payments. While SAP handles these aspects, Organic India seeks to integrate SAP with the TraceX application for seamless data exchange and synchronization. This integration aims to enhance efficiency and accuracy by ensuring that data captured in SAP, such as procurement orders and payment details, is automatically reflected in the  application. This integration project will be pursued as a separate work order, focusing on establishing a robust connection between SAP and TraceX to streamline operations and data management across both platforms.